Request For Quote - Film
Please complete the form below and click on the Submit button to request a quote. If you are unsure of any information, you may leave the field blank.
1. Contact Information
* Name
Title
Organization:
Address line 1:
Address line 2:
City:
State:
Zip Code:
* Phone:
Fax:
* E-mail
* Required fields
2. Information Systems
Do you have an imaging system? Yes No
If "yes,"
What kind of system (manufacturer)?
Will the images you require be stored on this system?
Yes
No
If "no," are you seeking an alternative storage and retrieval system? Yes No
3. Document Specifications
Does this project involve a backfile (archive or active file copies) or file-forward documents (new documents)?
Backfile File-Forward
What is the format? Microfilm Microfiche Aperture Cards
Please indicate the approximate percentage of pages in each of the following categories:
8.5 x 11:
%
 Smaller than 8.5 x 11: %
8.5 x 14: % Larger than 8.5 x 14: %
Please indicate the percentage of images that are 1-up and 2-up:
1-up:
%
2-up:
 %
What is the reduction ratio of the images on the film?
Microfilm: Microfiche: Aperture Cards:
How are these records organized?
In file folders Multi-page documents Individual pages Other
Please indicate the total number in each category:
Per Day Per Week Per Month Per year Total Project
Fiche cards Fiche frames
Rolls Frames
What is the average number of frames per document page?
For cards with frames, how many rows are there per card?
Please describe the average condition of the images.
Excellent Good Fair Poor
Comments:
Do any of the images include photographs? Yes No
Comments:
Is gray scale required? Yes No
Comments:
Do you use blips? Yes No
What document preparation is required? (Staple-removal, unbinding, etc.)?
What post-production is required? (Purging of images, reassembly, etc.)?
What order are the documents currently in (alphabetical, ID number, Date, etc.)?
Can the scanned images be in the same order? Yes No
If re-ordering is required, please describe:
4. Indexing Requirements
Number of fields: Number of characters:
Indexing level: Page level Document Level File Level
Are there existing computer databases containing the index information? Yes No
Describe database:
Index File Layout:
Field Name Type
(Alpha, Numeric, Both)		 Size
5. Project Specifications
What is the desired time frame (turnaround) for this work:
How long may documents be out of the file for processing?
Do you have an imaging system?
Our facility using our existing equipment
Our facility using IPS equipment
Outsourced to IPS; data and image files returned to us
ImageServ: outsourced to IPS prepping, scanning, indexing and hosting
Don't know
Is OCR or Full Text searching a requirement? Yes No Don't know
What is the output file format?
What are the burning-to-optical, CD-ROM, DVD or other media requirements?
How many copies of the media do you require?
Comments